Botanical Society of America
Duties of the President Elect
Important Documents –
Mission & Objectives,
Guidelines for Professional Ethics,
Duties of – President, President Elect, Past President, Secretary, Treasurer, Program Director, Avdisory Council Chair and BSA Execcutive Director
Under Article VI. of
the bylaws of the Botanical Society of America, the President-Elect
shall perform such duties and have such responsibilities as prescribed
by the President or the Board of Directors from time to time.
Further, in the absence of the President or in the event of his
or her inability or refusal to act, the President-Elect shall
perform the duties of the President and, when so acting, shall
have all the powers of and be subject to all the restrictions
upon the President.
Committee Assignments –
EXECUTIVE COMMITTEE (Article X.1.), COMMITTEE ON COMMITTEES (Article X.2.)
During your year as President Elect, learn as much as possible about the Society, about its membership and its efforts to achieve its mission and objectives. Read the important documents listed above to get a feeling for the scope of the BSA and the duties of the President-Elect. We suggest you take time to learn the issues, concerns, and direction of the Society from the perspective of each of your fellow officers. Ask questions, listen and take notes. Arrange to keep in close contact with the officers and the BSA staff throughout the year via phone and email.
Attend the Executive and Council meeting prior to taking office
to observe how it is structured and learn about sectional activities.
Think about special programs you might wish to adopt as President-Elect
and how to continue and enhance existing ones.
The Committee on Committees appoints committee members who will
begin service at the next BSA conference. As President Elect,
you are chair of this committee. BSA staff will provide you with
a list of BSA committee positions that will become vacant at the
BSA conference next summer. Share this list with your committee
and begin discussions considering potential appointments to the
Attend the meeting of the Council of Scientific Society Presidents
along with the President, Past President and the Executive Director.
This is used as a planning meeting as well as an opportunity to
meet with Washington based sister organizations (AIBS, ASPB...).
In addition to the names the Committee on Committees has shared,
send out request via email to BSA membership soliciting nominations
and/or volunteers who may be interested in filling committee positions.
Go over the names of potential committee members suggested by
the Committee on Committees. Decide on possibilities to fill committee
positions beginning at the BSA Conference. Call individuals to
get commitments to serve. Explain: the duties of the committee
they are asked to join; state that appointments officially start
as soon as the Conference is completed; that all new committee
members are asked to attend any/all committee meetings at the
Conference prior to them officially taking the position; that
terms years run from Conference to Conference; and provide them
with the actual term of service.
Remember that as President-elect, you find people to fill committee
positions and then you will need to send them a formal letter
post-Conference (as President) actually appointing them to these
March - April
Attend Executive Committee meeting. Report on activities.
Provide the Executive Director data on new Committee on Committee
appointees, e.g., names, addresses, phone numbers, fax numbers
Prepare address to be presented at the annual banquet.
Write a revision of the President-Elect's timeline and duties
if necessary and send to the BSA Executive Director for updating
all relevant resources.
Attend the Council meeting.
Attend Executive Committee Meeting.
Present address at banquet.